Recording Received Orders

Audience:	Purchasing Department
Last Reviewed:	08 October 2025
Introduction:	This topic explains how to record the delivery of an order.
Related Topics:	Issuing Orders

When an order has either been delivered by the supplier - or is ready ex-works, it should be recorded in the Procurement application.

The steps below can be use to change the delivery information if required.

This functionality if not available for the Fleet Managers & Superintendents

To record a received order:

1. Select a Purchase Order from the area on the left, then click the [Delivery] tab.
2. Click [Goods Receipt].

3. Select one of the following delivery types from the drop-down list: OX, SW, RA or RT.

4. Depending on the current status of the PO, the port / warehouse fields will already be completed although these can be change if required.
   1. Enter / search for a warehouse if SW delivery type has been selected.
   2. Enter / search for a port if OX, RA or RT delivery types has been selected.
5. If the order is to be stored at the warehouse, enter the number of pieces / weight information. This is optional for all other delivery types.
6. Click [Save]. The status of the order will be updated.
7. If the SW option is selected , search for or type in the name of the warehouse.

What next?

Received by Vessel is the last stage in recording a delivery of goods.

- Only the vessel has the ability to change the status of the order to RV.

FAQs